02 — TERMINOLOGY: Post-Session Production
Locked vocabulary for this kit. These terms have specific meaning. Use them precisely.
Terms Used in This Kit
| Term | Meaning | NOT This |
|---|---|---|
| Transcript | The raw .txt speech-to-text output from the session recording | Not the relay.app recap. Not the JSON. Not session notes. |
| Recap | The relay.app processed summary of the session | Not a source document. Cross-reference only. One generation removed from ground truth. |
| Advisory email | The post-session email from Kathryn to the paying client | Not a session recap email (that's for coachees). Not meeting minutes. |
| Action item | A specific commitment made during the session that advances the AOS engagement | Not the client's own business operations. Not general to-dos. Not aspirational goals. |
| Friction point | An action item assigned to the client where the advisor can reduce the effort required | Not a constraint. Not a problem to solve. A specific barrier to completing a specific action item. |
| Golden example | The reference email that sets the voice, structure, and quality standard | Not a template. The golden example is a real sent email, not a skeleton with placeholders. |
| Reference data | The canonical file containing correct spellings, names, titles, and transcript overrides for a client | Not the constraint brief. Not the master plan. The single source of truth for proper nouns. |
| Deep work session | A scheduled block of focused time for Kathryn to produce a deliverable | Not a client session. Not a planning session. Dedicated production time. |
| Archive | The folder where accepted/sent emails are stored | Not deleted. Not hidden. Moved from drafts/ to archive/ after the advisor sends the email. |
Forbidden Terms
| Term | Why | Use Instead |
|---|---|---|
| Great session | Generic opener that could apply to any session with any client | Reference a specific moment or outcome |
| You showed up | Coaching language — narrates behavior | State what happened |
| I'm proud of | Coaching language — positions advisor above client | Don't say it at all |
| That's exactly the kind of | AI tell — sounds generated, not written | State the observation directly |
| You're building real momentum | Motivational framing — LinkedIn comment energy | Don't say it at all |
| Keep it up | Generic encouragement | Don't say it at all |
| Just a quick recap | Undersells the email. It's strategic communication, not a summary. | Don't frame the email as a recap |
| I want to highlight | AI tell unless genuinely introducing a quote (check golden example) | State the thing directly |
| And that's important because | Explanatory clause after a simple statement — over-explains | Let the statement stand |
| Previewed | Frames intent rather than reporting action | "Showed" or "walked through" |
| Understands now | Narrates a change rather than reporting a state | "Understands that" |
Voice States
| State | What It Sounds Like | When |
|---|---|---|
| Peer advisory | Two business owners talking. Direct. Specific. No hedging. | Default — every advisory email |
| Factual reporting | States what happened without grading it | Wins section, What We Covered section |
| Actionable | Specific enough to act on without re-reading the transcript | Action items section |
| Warm close | Personal, tied to something real from the session or the client's life | Closing line only |